Wedding Planner in Nairobi, Kenya

Wedding Planner in Nairobi — The Complete Guide to Wedding Planning in Kenya

Hiring a wedding planner in Nairobi should make your dream day easier, not harder. Yet most couples spend weeks chasing separate vendors for décor, furniture, lighting, catering setup, planning, and on-day coordination — each with their own contract, deposit, timeline, and accountability. At Events & Party Rentals, we’ve simplified Nairobi wedding planning into four clearly-scoped paths, all delivered by one wedding planning team that handles design, vendor coordination, delivery, setup, on-day execution, and teardown. Whether you’re hosting an intimate ceremony in Karen, a 500-guest reception in Runda, or a two-day Ruracio-and-white-wedding combo in Limuru, our wedding planner team has done it before.

With over 5 years of wedding planning in Nairobi across all Nairobi suburbs and destination venues at Naivasha, Diani and Mombasa, our wedding planning service has been built on transparency, single-team accountability, and inventory we own ourselves. We don’t sub-contract chairs, tents, or décor — what you see in our catalogue is what arrives at your venue. That’s the difference between hiring a wedding coordinator who manages other vendors and hiring a full-service wedding planner who delivers it.

1. Ceremony Only — The “I Do” Elegance Collection

From KSh 300,000 for 100 guests scaling to KSh 1,500,000 for 500 guests, our Ceremony Only package covers the sacred vow-exchange experience across 7 curated sections: grand entrance, shelter (A-frame tents), designer seating (7 premium chair styles), walkway & aisle, sacred stage & backdrop, ceremony essentials, and the sacred canopy. Ideal for couples hosting the reception at a separate venue — hotel, garden, or church hall — where only the ceremony infrastructure is needed. Nine guest-count tiers give you exact pricing visibility.

2. Reception Only — The Grand Reception Bespoke Package

From KSh 450,000 for 100 guests scaling to KSh 2,250,000 for 500 guests, our Reception Only package delivers 13 meticulously-curated steps: welcome signage, entrance arches, luxury wedding tents, sculptural walkways, artful seating (8 chair styles), masterpiece tablescapes, designer dance floor, statement chandeliers, bridal stage, showstopper backdrop, sweet traditions (cake table + display), PA & DJ, and culinary pavilion. Popular among couples whose ceremony is at a hotel or church and want a full-service reception with a dedicated wedding planner. Nine guest-count tiers.

3. Combined Ceremony + Reception — The Complete Wedding Day ★

Our flagship combined package bundles both halves of your wedding day — the ceremony and the reception — into one coordinated experience. Starting from KSh 750,000 (100 guests) and scaling up to KSh 3,750,000 (500 guests), you get all 7 ceremony sections + all 13 reception steps delivered by a single logistics team with unified styling. The transition from vows to celebration is seamless because the same crew handles both. This is our most popular option for couples holding their full wedding day at a single venue — garden estates, luxury resorts, private farms, and event grounds in Karen, Runda, Muthaiga, and beyond.

4. Plan My Wedding (Itemised) — Build Your Own Setup

Not every couple needs a full package. Some have a venue with tables included, some want to work with their own florist, and some simply have a precise creative vision. Our Plan My Wedding Itemised builder is a 20-step guided catalogue — 7 ceremony + 13 reception steps — where you pick exactly what you need, from a flower entrance arch at KSh 12,000 to a monogrammed dance floor, glass cake display tables, place settings from KSh 100 per piece, and everything in between. Per-item transparent pricing gives you line-item control over your budget.

Which Path Should You Choose?

Ceremony Only if the reception is hosted elsewhere (common when the reception is at a hotel ballroom and the ceremony is in a garden). Reception Only if the ceremony is at a church or chapel with the vows handled separately. Combined for the truly complete wedding day — garden-to-grand reception in one location. Itemised for hands-on couples who want full creative control, or couples adding statement pieces to an existing plan.

Professional Delivery Across All Nairobi Areas

Regardless of which option you choose, our experienced logistics team handles delivery, professional setup, and post-event collection across all Nairobi areas. Whether your wedding venue is in Karen, Runda, Westlands, Kileleshwa, Lavington, Kilimani, Langata, Kitisuru, Loresho, Muthaiga, Gigiri, Ruaka, South C, Upperhill, Parklands, Spring Valley, or further out to Rongai, Ngong, Thika Road, Mombasa Road, and Athi River — we've got you covered. Our team arrives early, sets everything up to perfection, and returns after the event to collect every item.

With over 500 weddings styled across Nairobi and a reputation built on reliability, quality, and attention to detail, Events & Party Rentals is the trusted choice for couples who want their wedding day to be nothing short of extraordinary. Whether you're starting from a blank canvas or adding finishing touches to an existing plan, we're here to help you create memories that last a lifetime.

Why Couples Choose Us as Their Wedding Planner in Nairobi

Most wedding planners in Nairobi coordinate vendors. We coordinate AND deliver. That distinction shapes everything about how your wedding planning experience feels — from the first consultation through the morning-after pickup. Here’s what sets our wedding planning service apart from traditional Nairobi wedding planners.

One team for everything — not five. A typical Nairobi wedding involves five or more separate vendors: planner, décor company, tent hire, chair rental, DJ — each with their own coordinator, contract, and accountability. Our wedding planner team handles planning, design, rentals, setup, and on-the-day coordination as a single unit. One point of contact. One contract. One bill. No “that’s the décor team’s responsibility” finger-pointing on the day of your wedding.

Transparent, published wedding planning prices. Most Nairobi wedding planners quote bespoke prices on request — making it impossible to compare or budget. Our wedding planning packages publish guest-count-specific pricing on every page. Our Reception Only package, for example, starts at KSh 450,000 for 100 guests and scales linearly to KSh 2,250,000 for 500 guests. You see what you’ll pay before you call us. No hidden coordination fees, no "we'll send a quote" runaround.

Inventory we own, not borrow. Crystal Ghost chairs, A-frame wedding tents, chandeliers, LED dance floors, monogrammed signage — we own the inventory you see in our wedding planning photos. Other Nairobi planners sub-contract to rental companies, which means availability isn’t guaranteed and quality varies. With us, what you see in our portfolio is exactly what arrives at your venue.

Cultural and traditional ceremony fluency. Our Nairobi wedding planning team has delivered Ruracio (traditional Kikuyu ceremonies), Hindu mandap weddings with seating and floral arches, Muslim Nikah setups, and contemporary Christian weddings across multiple denominations. We adapt the wedding planning package to your cultural specifics during the consultation.

A dedicated wedding coordinator from consultation to teardown. You meet your wedding coordinator at the consultation. The same person manages your planning meetings, supervises setup on the day, runs the timeline during the event, and oversees teardown. No handoffs, no “let me check with the team” moments. Your wedding planner is your single point of accountability for the whole day.

Wedding planner cost in Nairobi — what you should expect. Stand-alone Nairobi wedding planners (planning + coordination only, no rentals) charge KSh 150,000–500,000 just for their planning fee, on top of which you separately pay for rentals, décor, tents, chairs, lighting, sound and every other line item. Our integrated wedding planning packages bundle planning, design, rentals, and on-the-day coordination into a single price — starting at KSh 300,000 for a ceremony-only 100-guest package, KSh 450,000 for reception-only, and KSh 750,000 for a complete ceremony + reception day. For most couples, that’s significantly less than hiring a separate Nairobi wedding planner plus separate rental vendors.

What Does Our Wedding Planning Service Actually Cover?

When you hire us as your Nairobi wedding planner, here’s exactly what’s included in each wedding planning path:

• Pre-wedding planning consultations — design direction, theme palette, layout, vendor recommendations
• Site visit at your venue — we measure, photograph, sketch the setup plan
• Detailed setup & teardown schedule — coordinated with your venue's access windows
• Wedding rentals from our owned inventory — chairs, tents, tables, lighting, dance floors, backdrops, signage
• Floral and centerpiece design — fresh or artificial, themed to your colour story
• Wedding day coordination — our wedding coordinator runs the timeline so you don't have to
• Post-event teardown and cleanup — we leave the venue exactly as we found it

What’s NOT included (and why we're transparent about it): your wedding venue, catering, photography/videography, officiant fees, generator hire (quoted separately), cars and transport, and the wedding cake itself. We focus on what we do exceptionally — wedding planning, design, rentals, and coordination — and refer you to our trusted partner network for the rest.

How Far in Advance Should You Book a Wedding Planner in Nairobi?

For full wedding planning + rentals, 12 weeks ahead is ideal — gives time for design iterations, vendor coordination, and tasting/walkthrough sessions. Peak Nairobi wedding season runs December and June through August; for these dates we recommend booking your wedding planner 16+ weeks ahead. Last-minute wedding planning bookings under 6 weeks are accommodated subject to availability and may carry a rush surcharge. An 80% deposit confirms your date on our wedding planning calendar.

Cultural & Traditional Wedding Ceremonies

We have planned and styled traditional Kenyan and faith-specific wedding ceremonies across Nairobi and the wider region. Our specialist crews understand the rituals, layouts and styling each tradition deserves — from Kikuyu Ruracio (traditional dowry / engagement) ceremonies in Kiambu, Limuru, Tigoni and Machakos; to Luo, Kalenjin, Kamba and Luhya traditional weddings; through to Hindu Mehndi and wedding ceremonies with marigold styling, low cushion seating and themed canopies; and Muslim Nikah ceremonies with appropriate gendered seating arrangements and modest styling.

For couples planning a civil garden wedding in Karen, Runda or Westlands, a church wedding in Nairobi CBD or the suburbs, or a destination wedding at Lake Naivasha, Naivasha private estates, Nakuru, Magadi, Diani or Mombasa — we travel for premium weddings up to 300 km from Nairobi. Our crews handle the long-haul logistics so you focus only on the celebration.

Two-day wedding events — Ruracio on Saturday, white wedding on Sunday — are well within our scope. We coordinate the design language across both days so the families experience one continuous, harmonised celebration.